Artists Guidance Notes

Dedicated teams of volunteers have run Emsworth Arts Trail since 2011, when Havant Borough Council withdrew their support. Through their hard work the Trail has become hugely successful within a very short time. The main committee and publicity group do the bulk of the work but we endeavour through e-mail communications and regular meetings to involve all Trail Artists. Everyone is expected to help in some way, however small.

A few rumblings of discontent have forced us to develop clear guidance to participating artists, which will make it fair for everyone taking part in the Trail.

Entry Form

The closing deadline is 9th January 2017. The entry form should be completed online or as a Word Document and emailed with an accompanying photograph to and

Trail Guide Images

Please think carefully before selecting your image for the Trail Guide; maybe ask friends and family for their opinion. This image is the most powerful way you have of attracting visitors. On a quarter page entry, images will feature at 4 cm high × 6 cm wide.

Images should be provided in high-resolution in any common format – jpeg, pdf, etc. Please ensure your image file name incorporates your artist or group name. Half and full-page entries have more flexibility over the use of space and number and size of images.

If you can’t provide an electronic image, send a picture to be scanned.

Artists Statements

In addition to information about you and your work, if you live outside the town centre, you might want to mention the free parking outside your venue or your lovely garden. Again, it’s worth asking family and friends to read it to make sure you are making the most of this editorial space.

Who can take part?

The Emsworth Art Trail is open to all artists and makers whose work will be displayed at their home, studio or at a venue within Emsworth. As we are a walking trail, we cannot accept any new venues not covered by our Trail map*.

* Artists from Southbourne and Westbourne who took part in the 2016 Emsworth Arts Trail will continue to be included.

What kind of work can I exhibit?

Only your own original work may be exhibited on the Trail.


While it is preferred that artists open their own studio, workplace or home for the Trail, it is evident that not all artists have a venue suitable to invite hundreds of visitors. In this situation artists may join together in a studio or hire a suitable venue within the Trail area.

Venues: E.g. the Community Centre, Museum, Brookfield Hotel etc.

It is up to them how much they charge individuals or groups to use their venue but all individual Artists and groups using that venue during the Trail must pay to be featured in the Trail Guide (see below).


Individual Artists – All individual artists taking part must be featured in the Trail Guide and pay for a minimum quarter page entry (£50)

Individual Artists sharing a venue, which is featured in the Trail Guide –

Artists sharing a venue but not classified as a group can either each pay for a quarter page or get together and share space in the Trail Guide.

1 – 3 individual Artists can share a quarter page entry (£50)

4 – 7 artists – a minimum of half page entry (£100)

8 or more – a full-page entry (£200)

Groups at a venue featured in the Trail Guide – Groups occupying space at a venue featured in the Trail Guide must be in the Trail Guide.

Groups of 3-6 Artists – a minimum of half a page (£100)

Larger groups of 7 or more Artists – please get in touch with Michael Bury to discuss rates

Groups must have at least one representative who attends the Emsworth Arts Trail meetings and liaises with their group, keeping them up to date and involved with all aspects of the Trail.

No refunds can be made after 9th January 2017.

Public Liability

Also included in the fee is Third Party Public Liability Insurance for each venue during the period of the Emsworth Arts Trail.  The insurance will not cover any stolen items from venues or damage to artwork etc.  This would need to be covered by your own household insurance or alternative artist insurance.

Please note that neither the Emsworth Arts Trail Committee nor any committee members can accept liability for loss or damage to personal property or for personal injury sustained by members of the public while visiting venues on the Arts Trail, nor for any misprints, misrepresentations or failings by the contributors or contributing organisations.

We ask you to consider the care and safety of our visitors and complete a risk assessment of your venue prior to the opening of the event.

Please read these guidelines and apply as relevant:

  • Always have a companion with you during your opening hours.
  • Tell you neighbours what is happening.  Invite them?
  • Do not leave anything valuable unattended.
  • Tidy away (out of sight) personal possessions.
  • Keep cash secure.
  • Lock or bolt access to private areas.
  • Inform your house insurer in good time.

You must make a formal risk assessment before the Trail starts.

  • Assessment may include:
    • List dangers, photograph them, take notes and remedy the situation.  This shows you are not negligent.
    • An assessment may include: Giving thoughts to potential hazards on your property, especially for children, the elderly, the disabled and animals. Steps, pools etc.
    • Studios and workshops often have hazards.  Remove sharp or dangerous implements and poisonous substances to a safe place.
    • Warn people of steep steps, low beams, passing traffic.  Put up temporary signs.
    • Display a clearly visible warning that the public enters at their own risk.
    • Ask someone to walk round your venue with stranger’s eyes. They may spot odd things, which may be a hazard that you no longer see, as they are so familiar to you.

Terms of agreement

By registering as an artist on the Emsworth Arts Trail you are expected to help in some way, however small and are ask to agree the following.

I agree to:

  • Open and supervise my studio on the dates and for the times advertised.
  • Sell only my own original works of art.
  • Ensure that directions to my studio are prominently displayed.
  • Actively promote the event through the provided flyers/brochures.
  • Conform to basic Health & Safety requirements in relation to access, materials and equipment and carry out a risk assessment.
  • Provide feedback on visitor numbers to enable the organisers to put together statistics.
  • Ensure that all signage is removed from public highways immediately after the last day of the trail.
  • Provide a sample of work for the preview exhibition on 5th April 2016.



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