Artists Information

Guidance Notes for Participating Artists

Please read our guidance notes – click here

2019 Entry Form

Now closed.

Public Liability

Please note that neither the Emsworth Arts Trail Committee nor any committee members can accept liability for loss or damage to personal property or for personal injury sustained by members of the public while visiting venues on the Arts Trail, nor for any misprints, misrepresentations or failings by the contributors or contributing organisations.

If exhibiting at home, you should inform your household insurer or take out artist insurance to participate in the event.

Risk Assessment

We ask you to consider the care and safety of our visitors and complete a risk assessment of your venue prior to the opening of the event.

You must make a formal risk assessment before the Trail starts.  Here is a form you can use as a guide


And here is an example of how you can fill out the form


  • List dangers, photograph them, take notes and remedy the situation.  This shows you are not negligent.
  • An assessment may include: Giving thoughts to potential hazards on your property, especially for children, the elderly, the disabled and animals. Steps, pools etc.
  • Studios and workshops often have hazards.  Remove sharp or dangerous implements and poisonous substances to a safe place.
  • Warn people of steep steps, low beams, passing traffic.  Put up temporary signs.
  • Display a clearly visible warning that the public enters at their own risk. This will be provided for you in your Trail Packs.
  • Ask someone to walk round your venue with stranger’s eyes. They may spot odd things, which may be a hazard that you no longer see, as they are so familiar to you.

Please read these guidelines and apply as relevant:

  • Always have a companion with you during your opening hours.
  • Tell you neighbours what is happening.  Invite them?
  • Do not leave anything valuable unattended.
  • Tidy away (out of sight) personal possessions.
  • Keep cash secure.
  • Lock or bolt access to private areas.
  • Inform your house insurer in good time.

Terms of Agreement

By registering as an artist on the Emsworth Arts Trail you are expected to help in some way, however small, and are asked to agree the following:

  • To only display and sell your own work.
  • To open and supervise your exhibition on the dates and for the times advertised.
  • To ensure that directions to your venue are prominently displayed.
  • To ensure that the disclaimer provided to you is prominently displayed.
  • To actively promote the event by distributing Trail Guides and flyers.
  • To conform to basic Health & Safety requirements in relation to access, materials and equipment and carry out a risk assessment
  • To provide feedback on visitor numbers to enable the organisers to put together statistics.
  • To ensure that all signage is removed from public highways immediately after the last day of the Trail.
  • To provide a sample of work for the preview exhibition on 10th April 2019.
  • Communication is really important, so please attend and read the minutes of our full meetings.
  • All fees must be paid by the cut off date – 14th January 2019
  • Once your application is made it is final and no further changes can be made.
  • You must attend the meeting and collect your Trial Pack on 27th March 2019, or send a representative.
  • Artists must be over the age of 18.

Key Dates

Mon 3 Dec 2018 – Full meeting @ Assembly Rooms, Emsworth Community Centre – Doors open 7.45pm

Entry Form deadline 7th January 2019 – Fees deadline 14th January 2019

Mon 21st Jan 2019– Full meeting @ Assembly Rooms, Emsworth Community Centre – 7.45pm

Sat 2nd Feb 2019 – Photo shoot in the village

Mon 18 Feb 2019 – Deadline for return of PDF files

Wed 4 March 2019 – Full meeting @ Assembly Rooms, Emsworth Community Centre – 7.45pm

Wed 27th March 2019 – Full meeting @ Mountford Rooms, Emsworth Community Centre – 7.45pm (collect trail pack)

Thu 4th April 2019 – Sneak Preview @ Brookfield Hotel – 6.30 – 9.00 pm (Hand in at 12.00)

27th – 28th April 2019 – First weekend of the Trail

4th,5th & 6th May 2019 – Second Weekend of Trail

Mon 13 May 2019 – Evaluation forms out – deadline 13th May 2019

Mon 22nd May 2018 – Wash-up meeting @ Full meeting @ Assembly Rooms, Emsworth Community Centre – 7.30pm

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