Artists Information

 

Meeting Agenda’s

Dec 2016 Agenda – click to download

Guidance Notes for Participating Artists

Please read our guidance notes – click here

2017 Entry Form

Now closed

Public Liability & Risk Assessment

Also included in the fee is Third Party Public Liability Insurance for each venue during the period of the Emsworth Arts Trail.  The insurance will not cover any stolen items from venues or damage to artwork etc.  This would need to be covered by your own household insurance or alternative artist insurance.

Please note that neither the Emsworth Arts Trail Committee nor any committee members can accept liability for loss or damage to personal property or for personal injury sustained by members of the public while visiting venues on the Arts Trail, nor for any misprints, misrepresentations or failings by the contributors or contributing organisations.

We ask you to consider the care and safety of our visitors and complete a risk assessment of your venue prior to the opening of the event.

Please read these guidelines and apply as relevant:

  • Always have a companion with you during your opening hours.
  • Tell you neighbours what is happening.  Invite them?
  • Do not leave anything valuable unattended.
  • Tidy away (out of sight) personal possessions.
  • Keep cash secure.
  • Lock or bolt access to private areas.
  • Inform your house insurer in good time.

Risk Assessment

You must make a formal risk assessment before the Trail starts.  This might include:

  • List dangers, photograph them, take notes and remedy the situation.  This shows you are not negligent.
  • An assessment may include: Giving thoughts to potential hazards on your property, especially for children, the elderly, the disabled and animals. Steps, pools etc.
  • Studios and workshops often have hazards.  Remove sharp or dangerous implements and poisonous substances to a safe place.
  • Warn people of steep steps, low beams, passing traffic.  Put up temporary signs.
  • Display a clearly visible warning that the public enters at their own risk. This will be provided for you in your Trail Packs.
  • Ask someone to walk round your venue with stranger’s eyes. They may spot odd things, which may be a hazard that you no longer see, as they are so familiar to you.

Terms of Agreement

By registering as an artist on the Emsworth Arts Trail you are expected to help in some way, however small, and are asked to agree the following:

  • To open and supervise your exhibition on the dates and for the times advertised.
  • To display and sell only your own work.
  • To ensure that directions to your venue are prominently displayed.
  • To ensure that the disclaimer provided to you is prominently displayed.
  • To actively promote the event by distributing Trail Guides and flyers.
  • To conform to basic Health & Safety requirements in relation to access, materials and equipment and carry out a risk assessment
  • To provide feedback on visitor numbers to enable the organisers to put together statistics.
  • To ensure that all signage is removed from public highways immediately after the last day of the Trail.
  • To provide a sample of work for the preview exhibition on 5th April 2017.

 

Key Dates

Tue 6 Dec 2016 – Meeting @Brookfield Hotel – 7pm

Entry Form deadline 9th January 2017

Tue 31st Jan 2017– Meeting @ Brookfield Hotel – 7pm

Sat 4th Feb 2017 – Photo call – Crabbing ponttoon  – 1pm

Mon 27th Feb 2017 – Meeting @ Brookfield Hotel – 7pm

Tue 21st March 2017 – Meeting @ Tuppenny Barn – 7pm (collect Trail Pack)

Wed 5th April 2017 – Sneak Preview @ Brookfield Hotel – 6.30 – 9.00 pm

22nd – 23rd April 2017 – First weekend of the Trail

29th, 30th April and 1st May – Second Weekend of Trail

Mon 15th May 2017 – Wash-up meeting @ Tuppenny Barn – 7pm

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